Retention Periods
Created: Monday, September 29, 2008 | Total records: 1602
Retention Periods used by the Massachusetts State Government.
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| id | Function | Series name (* =perm not required for destruction) | Legal citation | Disposition period | Hardcopy retention required | Series number | Date last revised |
| 26 | Administration. | Retirement Board, Reports to | c.32, s.23 | After completion of satisfactory audit. | No | 23.26 | 02/05/1993 |
| 27 | Administration. | Transfer of Funds | c.44, s.33B | After completion of satisfactory audit. | No | 23.27 | 02/05/1993 |
| 28 | Administration. | Vouchers | c.41, ss.50, 55 | 1 year if record copy is kept centrally e.g., by Accountant/Auditor otherwise 7 years, provided satisfactory audit has been completed. | No | 23.28 | 02/05/1993 |
| 29 | Administration. | Warrants | c.41, ss.50, 55 | After completion of satisfactory audit. | No | 23.29 | 02/05/1993 |
| 30 | Administration. | Work Sheets | After completion of satisfactory audit. | No | 23.3 | 02/05/1993 | |
| 31 | Personnel. | Absence Reports (Daily) | 2 years, provided no litigation is pending. | No | 23.31 | 02/05/1993 | |
| 32 | Personnel. | Absence Reports (Weekly) | 2 years, provided no litigation is pending. | No | 23.32 | 02/05/1993 | |
| 33 | Personnel. | Accident Report Forms | 7 years. | No | 23.33 | 02/05/1993 | |
| 34 | Personnel. | Appointment Certificates | c.41, s.96B | 20 years after termination (personnel file 23.50). | No | 23.34 | 02/05/1993 |
| 35 | Personnel. | Leave Reports (Authorized) | 3 years, provided no litigation is pending. | No | 23.35 | 02/05/1993 | |
| 36 | Personnel. | Accident Reports (a) Personal Injury | 7 years, provided no litigation is pending. | No | 23.36A | 02/05/1993 | |
| 37 | Personnel. | Accident Reports (b) Property Damage | 3 years, provided no litigation is pending. | No | 23.36B | 02/05/1993 | |
| 38 | Personnel. | Civil Service Approvals | c.31, s.6 | 20 years after termination (personnel file 23.50). | No | 23.37 | 02/05/1993 |
| 39 | Personnel. | Civil Service Forms | 20 years after termination (personnel file 23.50). | No | 23.38 | 02/05/1993 | |
| 40 | Personnel. | Court Witness Travel Expense | c.262, s53B | After completion of satisfactory audit. | No | 23.39 | 02/05/1993 |
| 41 | Personnel. | Daily Assignment Sheets | 2 years. | No | 23.4 | 02/05/1993 | |
| 42 | Personnel. | Drill Reports | 3 years. | No | 23.41 | 02/05/1993 | |
| 43 | Personnel. | Payroll Deduction Reports | After use if record copy is kept centrally e.g., by Treasurer, otherwise after completion of satisfactory audit. | No | 23.42 | 02/05/1993 | |
| 44 | Personnel. | Earning Reports | 1 year if record copy is kept centrally e.g., by Accountant/Auditor or Treasurer, otherwise 60 years. | No | 23.43 | 02/05/1993 | |
| 45 | Personnel. | Employment Applications (Unhired) | CFR 1602.30(A) | 2 years following filling of position or cancellation of vacancy, provided no litigation is pending. | No | 23.44 | 02/05/1993 |
| 46 | Personnel. | Equipment Loan Report (for Long Term Use) | After return of equipment. | No | 23.45 | 02/05/1993 | |
| 47 | Personnel. | Group Insurance Reports (Blue Cross etc.) | 2 years. | No | 23.46 | 02/05/1993 | |
| 48 | Personnel. | Training Report for Individual Employees | 1 year if copy is filed in personnel file, otherwise 7 years after termination of employee. | No | 23.47 | 02/05/1993 | |
| 49 | Personnel. | Overtime Reports | c48, s58c | 3 years, provided no litigation is pending. | No | 23.48 | 02/05/1993 |
| 50 | Personnel. | Performance Bonds | c.268A, s.17 | 7 years. | No | 23.49 | 02/05/1993 |